Article I - NAME
The name of this non-profit organization shall be the
Central Alabama Daylily Society.
Article II - PURPOSES
To promote, encourage, and foster the development and
improvement of daylilies - and public interest therein, by all suitable
and appropriate means.
Article III - MEMBERSHIP
Section 1 - To be eligible for membership, one must be a
daylily grower and reside in the general central Alabama area. All members
are urged to become members of the American Hemerocallis Society.
Section 2 - A candidate for membership must be approved
by the Membership Committee and elected by the members. Upon payment of
dues, the candidate shall be declared a member.
Article IV - DUES
The annual dues of this Society shall be five dollars
($5.00) per member payable January 1st, delinquent after October 1st.
Non-payment of dues automatically removes a member from the membership roll.
New members paying dues after October 1st shall be credited for the
following year.
Article V - OFFICERS & ELECTION
Section 1 - The officers of this Society shall be
President, Vice-President, Recording Secretary, Corresponding Secretary, and
Treasurer; who, with three (3) members elected from the floor, Parliamentarian and
the immediate past President, shall constitute the Executive Committee.
No more than one member of a family may serve on the
Executive Committee at the same time.
In the event this Society is host to a Regional or
National meeting, the President, with the consent of the Executive Committee,
shall appoint a Special Meeting Chairperson. This Chairperson then
becomes a member of the Executive Committee for the extent of the appointment.
Section 2 - The President, Vice-President, Recording
Secretary, Corresponding Secretary, Treasurer and three (3)
additional members of the Executive Committee shall be elected by the membership.
The President shall appoint the Parliamentarian.
Section 3 - The officers shall be elected at the
September meeting and shall assume office at the January meeting. The elected
officers and Executive Committee members shall serve a term of two
(2) years and may be renominated after two (2) years has elapsed since the
end of his/her last term of office.
Section 4 - At the expiration of the term of office, all
officers, committee chairpersons and other chairpersons shall turn over to
their successors all monies, property, papers, records and books of the
Society in their possession.
Section 5 - Officers shall be elected by written ballot.
In the event there is only one nominee for office, the vote may be made by
voice.
Section 6 - All vacancies shall be filled at the next
regular meeting, with nominations by the Nominating Committee or from the
floor.
Article VI - DUTIES OF OFFICERS
Section 1 - The President shall preside at all meetings
of the Society and Executive Committee, perform such duties as pertain to
the office and appoint a Chairperson for each of the Standing
Committees.
Section 2 - The Vice-President shall assume the duties
and the power of the President whenever he/she is not available, assist the
President with any special projects and shall be responsible for all
programs.
Section 3 - The Recording Secretary shall keep the
minutes of all meetings and record same. A record shall be kept of all members
attending any
meeting.
Section 4 - The Corresponding Secretary shall notify the
members of the meetings in writing or by telephone and handle all
correspondence relative to the Society.
The Membership Chairperson and Treasurer shall provide
an up-to-date list of members to this officer.
Section 5 - The Treasurer shall receive the dues and
other revenue, be the custodian of the funds of the Society and deposit these
funds in the name of the Central Alabama Daylily Society in a bank approved
by the Executive Committee. The President shall be a co-signer on all
accounts of deposit. The Treasurer shall pay all bills up to one hundred
dollars ($100) with the approval of the President, and over one hundred dollars
($100) with the approval of a majority of the Executive Committee. Any
special expenditures voted by the membership shall be paid by the Treasurer
on the designated date. The Treasurer must keep accurate records of all
funds received and disbursed, sign all checks against the Society№s
funds, give a report at each meeting in person or writing and render an itemized
Annual Report at the January meeting. The President, at anytime the
Treasurer is unavailable, shall sign disbursement checks previously
approved.
Section 6 - The Parliamentarian shall advise, upon
request of the President and Committee Chairpersons, on points in question as to
parliamentary procedure under Robert№s Rules of Order, unless
otherwise provided in the By-Laws.
Section 7 - The three elected Members-At-Large shall be
responsible members who will reflect their independent opinions regarding
the decisions coming before this Society and to assist the officers and
members to plan for the best activities of the Society.
Article VII - MEETINGS
Section 1 - The Society shall hold regular meetings on
the second Sunday of each month unless otherwise notified.
Section 2 - The Executive Committee shall meet prior to
all regular meetings. Five (5) members shall provide a quorum.
Section 3 - The members present, three (3) of whom must
be officers, at a regular or called meeting, membership having been
previously advised of said meeting, will constitute a quorum for the transaction of
business.
Section 4 - The President with the consent of two (2)
other members of the Executive Committee may have a called meeting, or upon
written request of ten (10) members, one of whom must be an officer,
stating the purpose of the meeting. Written notice must be given to all members
fourteen (14) days prior to the meeting.
Article VIII - COMMITTEES
Section 1 - Nominating Committee. This committee,
consisting of five (5) members, elected by the membership at the August
meeting, shall select its Chairperson. The Committee shall report their nominees
for officers at the September meeting. No member of the Nominating Committee
may be nominated as an Officer. Nominations may be made from the floor
with prior consent of the candidate. Officers and three (3) Executive
Committee members shall be elected at this meeting.
Section 2 - Membership Committee. This committee shall
consist of a Chairperson, appointed by the President, and two (2)
other members mutually agreeable to the Chairperson and President. The
committee shall determine if a prospective member supports the purposes of this
Society and meets the requirements for membership. The committee shall then
propose the candidate for election by the membership. The committee shall
furnish material, as available, to new members and refer them to other
sources of information.
Section 3 - Ways and Means Committee. The Chairperson of
this committee shall be appointed by the President, along with four (4)
other members, one of whom must be the Treasurer. They shall recommend and
implement various ways to raise needed funds.
Section 4 - Auditing Committee. The President shall
appoint a member, or members, knowledgeable in financial affairs, to assume
the duty of Auditor of the Treasurer№s accounts and report to the
members at the first meeting after the Annual Meeting.
Section 5 - Hospitality Committee. This member shall be
responsible for providing light refreshments and coffee at all
designated meetings; and coordinating plans for other social activities as voted
on by the Society.
Section 6 - Budget Committee. This committee shall
consist of a Chairperson, appointed by the President, and two (2) other members
mutually agreeable to the Chairperson and the President.
This committee shall meet prior to the first regular
meeting in January and present a Budget Plan to the Club at the January
meeting. The committee shall meet prior to the July meeting and present a
Budget Status Report to the Club at the July meeting. The Budget Plan shall
include all anticipated expenditures to be made on behalf of the Club.
Section 7 - By-Laws Committee. This committee shall:
a. Periodically review the By-Laws, and any other rules,
and consult with the Executive committee on any changes needed. b. Prepare amendments and present them to the membership
with its recommendation as to the disposition of such proposed
amendments. c. Review all changes in By-Laws for accuracy, prior to
publishing in the Yearbook. d. The Parliamentarian shall be a member of this
Committee.
Section 8 - Yearbook. This member shall prepare the
Yearbook, in cooperation with all officers and committee
chairpersons, at the expense of this Society. It shall be distributed at the January
meeting or by mail. The Yearbook shall be updated as needed.
Section 9 - Publicity. This member shall be responsible
for publicizing all activities of the Society through the various media.
Other members may be called on for assistance.
Section 10 - Daylily Gardens. This member shall
coordinate all activities of the Society to maintain and improve any Daylily
Garden established by the Society; schedule work days in said gardens, and
encourage members to assume
responsibility for specific garden projects.
Section 11 - Historian-Librarian. This member shall keep
a record of all events of the Society and maintain same in a permanent
book provided by the Society; shall keep a classified list of all Daylily
Publications and shall file such information with the Recording Secretary at
the Annual Meeting.
Section 12 - Daylily Show - Sale. This member shall be
appointed at the same time the Show is scheduled for one (1) year in
advance and shall be responsible for organizing all necessary committees for
the show, and, with
the assistance of the Ways and Means Committee, the
concurrent Daylily Sale. This member shall also arrange a Tour of member№s
gardens for alternating
years with the Daylily Show - Sale.
Section 13 - The term of all committees shall coincide
with the term of the Officers.
Article IX - AMENDMENTS
These By-Laws may be amended at any regular or called
meeting, a quorum being present, by a two-thirds vote of the members
present, provided the amendments have been submitted in writing to the
membership at least
fourteen (14) days in advance of the meeting.
Article X - PARLIAMENTARY AUTHORITY
The rules contained in the current edition of
Robert№s Rules of Order Newly Revised shall govern this Society if not consistent with
the Society№s By-Laws.
Article XI - DISSOLUTION AND LEGAL DIRECTIVE
In the event of dissolution of this Society, remaining
assets, after the satisfaction of all obligations, shall be disbursed for
the purposes of
Region 14, American Hemerocallis Society, seventy
percent (70%) and the American Hemerocallis Society, thirty percent (30%)
within the scope of Internal Revenue Code 501 (c) (3) or amended thereto.
Adopted: January 10, 1993
Amended: December 11, 1993
Amended: February 8, 1998
