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Recaps Browse Electronic Journal

A cashier can only browse for his or her own transactions. A supervisor can browse for transactions run by any user. The EJ is searched based upon the browse criteria entered by the user. The user may retrieve selected transactions using any, or all, of the criteria.

To browse the EJ without specifying any browse criteria:

  • Press the Find One button to view transactions one at a time
  • Press Find All to view transactions in a "page" mode

To browse for specific transactions:

  • Select the tab containing the type of information for which you would like to search (customer, user, types, or ranges)
  • Enter the desired search values
  • Select Find One or Find All depending on how you would like to view the results

Electronic Journal Criteria

Transaction activity is recalled using "browse criteria" entered by the user. The criterion is divided into four groups, or tabs, labeled "Ranges", "User", "Type", and "Customer".

To recall a specific transaction you should select the appropriate tab, enter as desired the search information, and then press the Find One or the Find All buttons depending how you would like to view the results of the search.

For example, if you want to see a list of all Cash In transactions (done by you, for this batch) you would select the "Type" tab, select the Cash In transaction type, and then press the Find All button.

It is important to enter as much search information as you can to get the best results from the search.

For some searches you can use "ranges" of information. So, for example, you could search for all transactions done last week by selecting the Ranges tab and entering the appropriate Low and High Values for the search.

If you do not enter any criteria and press one of the Find buttons, ReCaps will default to searching for transactions done by the current user (you), for the current batch, at this office.

The Browse Electronic Journal window can be accessed by:

  • Clicking on the Tools menu and then clicking on Browse Electronic Journal or
  • Holding down the <ALT> key and pressing the <T> key (displays the Tools menu) and then pressing the <B> key
  • To input browse criteria on the Ranges screen, click on the "Ranges" folder tab or hold down the <ALT> key and then press the <G> key















After the EJ screen has recalled a transaction, the user selects an action from the EJ window in order to continue. Once a transaction is recalled, the user can do one of the following functions:

Prior, Next, First, Last search controls

  • Allows the user to search forward or back one record at a time; allows the user to go to beginning or end record; shows the total number of records, the current position or record, the date and time

Back-out (eraser)

  • Creates a back-out entry of the displayed transaction. Only a cashier may perform a back-out and it must be a transaction from his or her own open batch. If it’s a payment made with a check, the back-out must be performed before the check has been included in a check drop.

Print (printer)

  • Prints the currently selected transaction

Rerun (mirror image)

  • "Reruns" the current transaction creating a new one, uses the previously entered data as the default. The transaction must be a backed out transaction.

Show and hide audit details (light bulb)

  • When pressed the Show button displays a window containing audit details for the displayed transaction, the button toggles to Hide Details once shown

Re-send (arrows)

  • Re-sends the currently selected transaction to the host. The batch may be opened or closed. Totals are not updated.

Stop

  • Quits the Browse operation and returns to the Browse Criteria window (where you should click on End to totally quit the Browse EJ function).


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